By-Laws

I. Membership

  1. Membership as a Continuing Core Member of CEAS requires:
    1. That the individual hold a continuing appointment at the University of Kansas;
    2. That, if a member of the teaching faculty, the individual must meet two of the following criteria:
      1. Have a working knowledge of an East Asian language;
      2. Teach on a regular basis an East Asian course that can be cross-listed with EALC;
      3. Do research on East Asia.
  2. A Continuing Core Member of CEAS has the following rights and responsibilities:
    1. To take part in and cast ballots at general CEAS meetings;
    2. To serve on the CEAS Advisory Committee, if elected;
    3. To serve on the CEAS subcommittees, if elected or otherwise selected.
  1. Membership as a Temporary Core Member requires:
    1. That the individual hold an appointment at the University of Kansas;
    2. Must meet the same criteria outlined in section A. 1. b. or c. above.
  2. Temporary Core Faculty are invited to participate in all of the Center's activities and to take part in Center meetings,  but without the right to vote.
  1. An individual whose teaching and research activities touch upon East Asia and who wishes to participate in the Center for East Asian Studies is eligible to be appointed as an Associate of the Center. Such an appointment will be made by the Center's Director upon the recommendation of the Advisory Committee, and will be reviewed as needed by the Advisory Committee.
  2. Associates are invited to participate in all of the Center's activities and to take part in Center meetings, but without the right to vote.
  1. An individual with an interest in East Asia and who wishes to participate in the Center for East Asian Studies is eligible to be appointed as an Affiliate of the Center. Such an appointment will be made by the Center's Director upon the recommendation of the Advisory Committee, and will be reviewed as needed by the Advisory Committee.
  2. Affiliates are invited to participate in all of the Center's activities but under ordinary circumstances will not be invited to take part in Center meetings and will not have the right to vote.

II. Advisory Committee

The CEAS Advisory Committee represents the general faculty and is authorized to make policy decisions between meetings of the full faculty. The Advisory Committee assists the Director in interpreting and implementing policies and in devising grant proposal strategies. The Advisory Committee may appoint standing and ad hoc committees. It may urge that important policy issues be referred to the full CEAS membership.

  1. The Advisory Committee consists of eight members: six representatives from the Continuing Core Membership, one student representative, and the Center Director (ex-officio, serves as Chair).
  2. One of the six representatives from the Continuing Core Membership will be selected by the Department of East Asian Languages and Cultures (EALC); EALC will select its representative to the Advisory Committee before the end of the spring semester each year or every other year, as the department wishes.
  3. Five representatives from the Continuing Core Membership will be elected to two-year terms.
    1. Four will be members of the teaching faculty from any department, including EALC; one will be from the East Asian Library.
    2. The elected members of the teaching faculty will include at least one representative of Chinese studies and one of Japanese studies. Candidates will be asked to indicate their areas of specialization and these will be identified on the ballots.
    3. Elections will take place at the end of the spring semester every year, with the librarian, a representative of Chinese studies, and a representative of any East Asian area elected in even-numbered years; a member of the Japanese studies faculty and one representative of any East Asian area elected in odd-numbered years.
    4. In the event that an elected member of the Advisory Committee cannot complete a term of office, the vacancy will be filled at the next election. Until then, the remaining members of the Advisory Committee may select a temporary replacement to maintain the geographic distribution described above.
  4. The student representative on the Advisory Committee will be selected by the Graduate Student Organization (if one exists), or appointed by the Center Director in consultation with the Advisory Committee.
  5. The Center Director does not vote except to break a tie.

Minutes will be taken of Advisory Committee meetings. After approval by the Advisory Committee, the minutes will be distributed to all CEAS members.

III. Sub-Committees

  1. Functions: These include, but are not limited to
    1. Serving as a liaison between the library and the Center;
    2. Advising the library on personnel matters and collection development on behalf of CEAS faculty;
    3. Working with the Center in developing grant proposals including funds for the library,
    4. Assisting with the administration of grant funds earmarked for the library; and
    5. Reporting to the CEAS Advisory Committee on a regular basis about library matters.
  2. Formation & Membership
    1. The Director, with the advice and approval of the Advisory Committee, will form the Library Committee.
    2. Membership will be on a volunteer and invitational basis;
    3. There are no limits on the number of years an individual can serve.
  3. Chair: The committee will elect a chair to conduct meetings, keep records, and report to the Advisory Committee.
  1. Functions
    1. Reviewing and approving the annual announcement of the FLAS competition.
    2. Reviewing the applications and making awards.
  2. Membership
    1. The Director, with the advice and approval of the Advisory Committee, will form the FLAS Committee.
    2. The Committee will consist of six members, including: two from EALC (representing different languages), one from History or Religion, one from Art History, one from any field in the social sciences, and one from a professional school. The representation of specific fields is based on the current distribution of graduate student enrollment in various departments and schools. It will be periodically reviewed by the Advisory Committee and revised as necessary to represent the student constituency applying for support.
    3. Membership will be on a volunteer and invitational basis.
  3. Chair: The committee will elect a chair to conduct meetings, keep records, report awards to the Director, and meet with student applicants as necessary.
  1. Function: The committee will work with the Director and Center staff in exploring development opportunities and preparing grant proposals, particularly the Title VI.
  2. Membership: Membership will be on a volunteer and invitational basis
  1. Function: The committee will guide the Center in the development of publishing, including electronic publishing, and serve as an editorial board.
  2. Membership: Membership will be on a volunteer and invitational basis.

Ad hoc committees will be appointed by the Director to review submissions or nominations for specific prizes awarded by the Center.

The Director may form ad hoc committees to address issues or circumstances that require special area expertise and fall outside the normal responsibilities of the committees named above, or to avoid the appearance of conflicts of interest with or within these committees. Ad hoc committees might be appointed, for instance, to work on the development of a particular field, such as Korean studies, at KU, or one to assist the Outreach Director in serving a particular local constituency.

IV. Meetings

Meetings of the entire membership will normally be held once a semester.

  1. The Advisory Committee will normally meet once a month.
  2. A monthly meeting may be skipped for lack of an agenda or if, with the agreement of the members, simple business can be conducted by e-mail, but the committee must meet in person at least twice a semester.

V. Special Funds

  1. Application will be made on forms provided by the Center. These forms will require applicants to describe fully and specifically the circumstances and objectives of their proposed trip.
  2. Applications will be accepted any time during the academic year, as long as funds remain.
  3. Only participation in professional meetings and activities directly and primarily related to East Asian Studies will be funded.
  4. Normally, only travel costs will be funded.
  5. Center funding will be contingent upon the exhaustion of all other University funding sources.
  6. Amounts of awards will be determined annually dependent on funding.
  7. Award priorities will normally fall in this order:
    1. Continuing Core Faculty
    2. Temporary Core Faculty
    3. Associate Members
  8. Award decisions will be made by the Advisory Committee
  1. Co-sponsors should be sought for all lectures or other programs.
  2. Applications will be accepted any time during the academic year, as long as funds remain.
  3. Applications will be accepted any time during the academic year, as long as funds remain.
  4. Funding decisions will be made by the Advisory Committee.
  1. Application will be made on forms provided by the Center. These forms will require applicants to identify the requested materials specifically, provide information on cost and where the materials can be obtained, and explain how these materials will enhance instruction in a specific course or courses.
  2. Applications will be accepted any time during the academic year, as long as funds remain.
  1. The Center will announce competitions for faculty and course development awards each year, contingent upon the availability of funds.
  2. Applications will be reviewed and awards made by the Advisory Committee.